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Management Business Capabilities1 Create List of Prospective Jurors1.1 Create and Maintain Master List1.1.1 Obtain Source List(s)1.1.2 Merge Source Lists1.1.3 "Cleanse" Master List2A Two-Step Qualify & Summon Prospective Jurors2A.1 Pre-Qualify Prospective Jurors2A.1.1 Randomly Select for Pre-Qualification2A.1.2 Generate and Mail Pre-Qualification Questionnaire2A.1.3 Process Responses to Questionnaires2A.1.4 Calculate Qualification Yield2A.1.5 Notify/ Sanction Prospective Jurors Who Fail to Respond to Questionnaire2A.2 Select Random Subset from Qualified List for Summons (for Specific Service Period)2A.2.1 Randomly Select for Summoning from Qualified List2A.2.2 Case-Specific Pools2A.2.3 Generate and Mail Summons2A.2.3 Calculate Summoning Yield2A.3 Process Summons Responses2A.3.1 Record Undeliverable Summonses2A.3.2 Update Prospective Juror Information after Juror Receives Summons 2A.3.3 Process Disqualifications2A.3.4 Process Exemptions and Excuses2A.3.5 Process Deferrals Requested after Summons/ Questionnaire2A.3.6 Notify/ Sanction Prospective Jurors Who Fail to Respond to Summons2A.3.7 Calculate Jury Yield (Qualification Yield X Summoning Yield)2B One-Step Summon/ Qualify Prospective Jurors2B.1 Select Random Subset from Master List for Summons/ Questionnaire
(for specific service period)2B.1.1 Randomly Select for Summoning from Master List2B.1.2 Case-Specific Pools2B.1.3 Generate and Mail Summons/ Questionnaire2B.1.4 Calculate Summoning Yield2B.2 Process Summons/ Questionnaire Responses2B.2.1 Record Undeliverable Summonses2B.2.2 Update Prospective Juror Information after Juror Receives Summons 2B.2.3 Process Disqualifications1. Permanent medical excuse becomes a disqualification so they don't show up again - Ohio, Massachusetts, Illinois - Need ability to permanently exclude someone - attach reason and documentation, and person who entered the information (probably the jury manager for auditing purposes, which follows local law and policy). This involves matching people on the list with the next year's list.1A. Add to Data Needs: Permanent Disqualification Flag1B. Add to Data Needs: carry-over list from year to year, and Application Capability to process it. 2. Be careful that one-time suppression doesn't become a permanent disqualification. -2A. Add to Data Needs: One-Time Suppression Flag2B. Add Application Capability to process it. 1. Permanent medical excuse becomes a disqualification so they don't show up again - Ohio, Massachusetts, Illinois -
Need ability to permanently exclude someone - attach reason and documentation, and person who entered the information (probably the jury manager for auditing purposes, which follows local law and policy). This involves matching people on the list with the next year's list.
1A. Add to Data Needs: Permanent Disqualification Flag
1B. Add to Data Needs: carry-over list from year to year, and Application Capability to process it.
2. Be careful that one-time suppression doesn't become a permanent disqualification. -
2A. Add to Data Needs: One-Time Suppression Flag
2B. Add Application Capability to process it.
2B.2.4 Process Exemptions and Excuses1. May have permanent medical excuse (including mental disability)Check every time build a new list - use saved list - MN loses historical data - should put a note in the file on the juror or status code - not permanent, and check every year -1A. Add to Data Needs: Permanent Excuse Flag.1B. Add Application Capability to carry this information from year to year.2. For excuses and exemptions, usually "tell it to the judge", but for long haul trucker, cloistered nun, agoraphobic - request in writing, and jury admin sends form to a judge for review (chief justice in Massachusetts, in Illinois it's chief judge). Could include examples in Use Case Description. Other examples: Ohio statute exempts Amish and cloistered nuns - actually a disqualification (though it's called an excuse). Consider criteria for matching - checkboxes for typical excuses and exemptions, configurable by jurisdiction. 1. May have permanent medical excuse (including mental disability)
Check every time build a new list - use saved list - MN loses historical data - should put a note in the file on the juror or status code - not permanent, and check every year -
1A. Add to Data Needs: Permanent Excuse Flag.
1B. Add Application Capability to carry this information from year to year.
2. For excuses and exemptions, usually "tell it to the judge", but for long haul trucker, cloistered nun, agoraphobic - request in writing, and jury admin sends form to a judge for review (chief justice in Massachusetts, in Illinois it's chief judge). Could include examples in Use Case Description.
Other examples: Ohio statute exempts Amish and cloistered nuns - actually a disqualification (though it's called an excuse).
Consider criteria for matching - checkboxes for typical excuses and exemptions, configurable by jurisdiction. 2B.2.5 Process Deferrals Requested after Summons/ Questionnaire2B.2.6 Process Transfer Requests (Multiple Court Locations)2B.2.7 Notify/ Sanction Prospective Jurors Who Fail to Respond to Summons3 Manage Jury Pool3.1 Select Random Subset to Report for Specific Date/Time3.1.1 Collect Info re. Expected Trial Needs3.1.2 Assess Needs for Next Report Date3.1.3 Identify / Select Jurors to Report (from Those Already Summoned)3.1.4 Update Call-in System(s)3.2 Check In/Orient Jurors3.2.1 Check-InDeal with people who check in but leave before service is complete.3.2.3 covers this - Application Capability #115 Issue Bench Warrant if abscond, including DN 3.2.1-6 Checked-In Juror Abscond Flag captures this situation. This affects payment in 5.2.1. Deal with people who check in but leave before service is complete.
3.2.3 covers this - Application Capability #115 Issue Bench Warrant if abscond, including DN 3.2.1-6 Checked-In Juror Abscond Flag captures this situation.
This affects payment in 5.2.1.
3.2.2 Orientation3.2.3 Notify/ Sanction Prospective Jurors Who Fail to Appear (FTA) for Service or Check In and AbscondJurors show up but don't stay or come backAlready covered in 3.2.3 Application Capability 115 "Issue Bench Warrant"Judge may have certain sanctions for this once they are brought in on warrant.Jurors show up but don't stay or come back
Already covered in 3.2.3 Application Capability 115 "Issue Bench Warrant"
Judge may have certain sanctions for this once they are brought in on warrant.3.3 Process Hardships3.3.1 Hardship - Check Out If Reported and Checked in3.3.2 Hardship - Indicate Ineligibility for Payment3.3.3 Hardship - Defer to Future Date3.4 Respond to Judge Request for Jurors3.4.1 Notification to Jury Administration of Request for Jurors3.4.2 Create/ Monitor Case3.4.3 Shared pool -- Randomly Select Prospective Jurors for Empanelment3.4.4 Recording of Events of Individuals and Panels in Event Log3.4.5 Prepare Materials to Go with Panel3.5 Record Days/ Hours of Service3.5.1 Profile How Jurors are Used During the Day3.5.2 Determine Compensation According to Court Policy1. Keep track of time stamp of events so there can be measurement of jury duty (enabling calculation of juror fee in Application Capability #134).BR 3.5.2 Calculation of Days of Jury Duty - it needs a parameter of X hours (set by statute) so that the system can determine how much fee to pay a juror, based on the time stamp in and out. For example, does a juror get full pay if he shows up and doesn't abscond? Do jurors who served more than four hours get more fee than others? 1A. Add to Data Needs: Hours Parameter for Calculating Days Service1B. Add to Application Capability #134 Calculate Days of Jury Duty - using the Hours Parameter and the In/Out time stampOne issue is selecting jurors by 9:15, but the trial may not be ready until the afternoon. This is a question of juror utilization, not compensation - see 4.1.1 Record Utilization of Panel. Operations versus management issue - only management wants to pay attention to this data.1. Keep track of time stamp of events so there can be measurement of jury duty (enabling calculation of juror fee in Application Capability #134).
BR 3.5.2 Calculation of Days of Jury Duty - it needs a parameter of X hours (set by statute) so that the system can determine how much fee to pay a juror, based on the time stamp in and out. For example, does a juror get full pay if he shows up and doesn't abscond? Do jurors who served more than four hours get more fee than others?
1A. Add to Data Needs: Hours Parameter for Calculating Days Service
1B. Add to Application Capability #134 Calculate Days of Jury Duty - using the Hours Parameter and the In/Out time stamp
One issue is selecting jurors by 9:15, but the trial may not be ready until the afternoon. This is a question of juror utilization, not compensation - see 4.1.1 Record Utilization of Panel.
Operations versus management issue - only management wants to pay attention to this data.
3.5.3 Calculate Juror Utilization in the Venire Pool4 Manage Case Jurors4.1 Record Utilization4.1.1 Record Utilization of Panel4.1.2 Fail to Complete Jury ServiceNew capability regarding utilization - Sanctioning AWOL jurors is covered in 3.2.3See DN 3.2.1-6 Checked-In Juror Abscond Flag Judge may have certain sanctions for thisWhen it comes to paying, void the check in 5.2.1How do you track that it happened? Operations question - Check out with bar code? If hourly tracking, would have to mark the check-out event.New capability regarding utilization - Sanctioning AWOL jurors is covered in 3.2.3
See DN 3.2.1-6 Checked-In Juror Abscond Flag
Judge may have certain sanctions for this
When it comes to paying, void the check in 5.2.1
How do you track that it happened? Operations question - Check out with bar code? If hourly tracking, would have to mark the check-out event.4.2 Process Prospective Jurors from Panel4.2.1 Determine What to Do with Remaining Jurors after Voir Dire4.2.2 Return Unselected Jurors to Pool4.2.3 Release from Further Service4.3 Process Sworn Jurors after Trial4.3.1 Further Service of Sworn Jurors Depends on Court Policy4.3.2 Determine What to Do with Remaining Jurors after Voir Dire4.3.3 Return Unselected Jurors to Pool4.3.4 Release from Further Service5 Close Out Juror Service5.1 Generate Certificate for Completed Service5.1.1 Generate Certificate for Completed Service5.1.2 Email to Employer/School/Self5.1.3 Request for CertificateThank You Notes5.2 Pay/ Reimburse Jurors5.2.1 Pay Directly to Juror Pursuant to Court Rules5.2.1 Application Capability 152 "Determine amount of jury fee due" needs to refer to the Abscond Flag, so the juror doesn't get paid. 5.2.1 Application Capability 152 "Determine amount of jury fee due" needs to refer to the Abscond Flag, so the juror doesn't get paid. 5.2.2 Process Waivers, Redirected Payments and DonationsGenerous Juror, or local fund, or designation to United Way. Correct the reference in Application Capability #160 for "Juror Payment Disposition Choices" to DN 2A.3.2-1 and DN 2B.2.2-1 (2-step and 1-step counterparts). Add report listing donated juror fees and redirected payments. This will require capturing the amount of fees donated by fund. Generous Juror, or local fund, or designation to United Way. Correct the reference in Application Capability #160 for "Juror Payment Disposition Choices" to DN 2A.3.2-1 and DN 2B.2.2-1 (2-step and 1-step counterparts).
Add report listing donated juror fees and redirected payments. This will require capturing the amount of fees donated by fund. 5.3 Bookkeeping5.3.1 Reimburse Expenses5.3.1.1 Sequestration Fees 5.3.1.2 Venue Change Expense5.3.1.3 Payment for Mental Health Services5.3.1.4 Food Reimbursement RequestYearly budget to reconcile sheriff purchases of foodWorks like sequestration paymentYearly budget to reconcile sheriff purchases of food
Works like sequestration payment5.3.1.5 Reimburse for Child Care5.3.1.6 Reimburse for Out-of-Pocket ExpensesMass. limit of $50/dayMass. limit of $50/day5.3.3 Issue 1099s If Exceed IRS Threshold$600VT requires jurors to fill out 1099, or else opt out of receiving it.$600
VT requires jurors to fill out 1099, or else opt out of receiving it.
5.3.4 Audits5.3.5 Reconcile Juror Payments5.4 Post-Service5.4.1 Exit Surveys after Service5.4.2 Debriefing5.4.3 Mental Health Services Offered6 Assess Performance6.1 Measure6.1.1 Yield (Qualification and Summoning) 6.1.2 Accuracy of Estimates6.1.3 Costs6.1.4 Utilization# canceled days# of zero days - brought to court but not usedIf case settles when jurors go to courtroom - not considered utilized in Mass.Chicago - Wanted to bring in jurors on Friday so the threat still exists# canceled days
# of zero days - brought to court but not used
If case settles when jurors go to courtroom - not considered utilized in Mass.
Chicago - Wanted to bring in jurors on Friday so the threat still exists6.1.5 Time in Voir Dire6.1.6 Time at Trial6.1.7 Juror Satisfaction Exit Survey6.2 Reporting What is Measured6.2.1 Public Information6.2.2 Private Information - Self, Admin Judge6.2.3 Challenges to Fairness of the Processcapabilitiesreference
materialsJury Pool LayersJMS Requirements IntroductionJury Automation FunctionalityPerformance Measures in Jury System Management"Jury Selection" courtesy WikipediaGlossary of Jury Management TermsFourth Judicial District
Jury Administration PlanNext-Gen Standards RoadmapCourt Technology FrameworkreferencePKM֖